# Established Collaboration: Added Value Through Contacts and Groups

While conventional video conferencing tools often focus only on the fleeting moment of the meeting, Contacts and Groups provide a structure for true, sustainable collaboration. You decide individually whether you need a quick ad-hoc exchange or want to create a digital workspace that endures long after the meeting has ended.

Expand Table of Contents

Ad-hoc Sessions: The Fast Lane
person_2 The First Dimension: Contacts & Asynchronous Work
group The Second Dimension: Groups & Structure
assignment Conclusion: The Right Model for Every Scenario
Further Information

# Ad-hoc Sessions: The Fast Lane

The classic way for one-time appointments: You send a link, admit guests via the waiting room, and work together. Once the session ends, the interaction is complete. This is ideal for initial consultations or brief coordination — fast, simple, and barrier-free. trail_length_short

However, the application can do much more. With the dimensions of Contacts and Groups, you take your collaboration to a new level.

# person_2 The First Dimension: Contacts & Asynchronous Work

Wouldn't it be an enormous added value if your counterpart could continue working on ideas even when you are not online? Even if only you hold a license?

By creating a Contact Account, you empower your partners (e.g., business partners, clients, or coachees) with maximum autonomy:

person_add Independence: With their own contact account, users can log in at any time — even in the evening from their sofa — to find new approaches.
Asynchronous Flow: If you grant permanent access, your contact can work in the session while you have already finished for the day.
shield_person Data Privacy: Networking is handled securely and GDPR-compliantly via targeted contact requests.

# group The Second Dimension: Groups & Structure

In projects or teamwork, it is tedious to assign permissions for every single session. This is where Groups come into play. Both license holders and contacts can be assigned to a group.

Defined Once: You determine who belongs to the team. This permission applies consistently to all sessions within this group.
Maximum Flexibility: Does the team composition change? Simply add or remove members — the change takes effect immediately across all linked workspaces.
Continuity: Start a session today and continue the work weeks later in a new room — the access control remains stable.

# assignment Conclusion: The Right Model for Every Scenario

In practice, a hybrid approach has proven most effective:

Initial Meeting: Ad-hoc session without an account — maximum convenience for the guest.
Deepening Collaboration: Contact request and personal account for asynchronous preparation and follow-up.
Long-term Projects: Use of groups for efficient management of teams and multiple workspaces.

Pro Tip

Use the contact account to strengthen your clients' self-efficacy. The ability to return to the protected workspace at any time significantly promotes the transfer of the developed content into their daily lives.